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Job Title:  Accounts Payable Analyst

Facility:  Palmela Manufacturing Plant
Location: 

Palmela, Setúbal, Portugal

Dawn Foods is a global leader in bakery manufacturing and ingredients distribution. As the partner of choice for inspiring bakery success, we help customers grow their business through meaningful partnerships, research-driven insights and innovations, and products and expertise they can depend on. As a family-owned company, our commitments to our people, products, customers, and corporate values, are all part of our recipe for success.

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Dawn Foods is a global leader in bakery manufacturing and ingredients distribution. As the partner of choice for inspiring bakery success, we help customers grow their business through meaningful partnerships, research-driven insights and innovations, and products and expertise they can depend on. As a family-owned company, our commitments to our people, products, customers, and corporate values, are all part of our recipe for success.

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JOB SUMMARY:

Responsible for the receipt and processing of all supplier invoices to the approved Dawn Foods procedures in a timely manner. Ensuring timely processing and accuracy of records will ensure that the financial controls required by Dawn Foods are achieved.

 

 

PRIMARY JOB FUNCTIONS INCLUDE:

  • Process and monitor incoming invoice flows from suppliers via the different invoicing channels - GR/IR Goods received/Direct/Indirect/Capex.
  • Ensure payment of invoices in due time that respect full conformance with internal and external requirements.
  • Register invoices timely and accurately according to the Group’s accounting policies.
  • Partner with the teams and suppliers to ensure all documents are accounted for in the system.
  • Review vendor ledger entries and investigate issues with a high level of accuracy.
  • Investigate and resolve payment issues.
  • Review Vendor information in the system to ensure data is up to date (IBAN, VAT number, etc.)
  • Perform Vendor Statement Reconciliations to ensure matching of liabilities between Dawn and Suppliers.
  • Investigate differences between vendor statements and ledger details and/or reimbursement claims and receipts.
  • Maintain internal standards, processes and routines based on group requirements.
  • Manage limited Non-Purchase Orders (PO) exceptions in line with the Dawn Payments directive.
  • Perform internal reconciliations to maintain the AP ledger up to date (GR/IR, Price, and Qty Differences, etc.).
  • Support the Accounting Manager on the monthly financial closing activities (MeC) of the entity.
  • Support with the IC (posting and reconciliation).
  • Maintain accounts payable (AP) filing system including Archiving.
  • Ensure all new suppliers are set up to agreed Dawn procedure.
  • Registering employee expenses and reimbursement claims – Travel costs & Credit cards (SRXP).
  • Work closely with other team members and will provide cover where and when necessary.
  • Perform any other reasonable duties required.

 

REQUIRED QUALIFICATIONS AND EDUCATION REQUIREMENTS:

  • Bachelor’s degree in Finance, Accounting, or related field required.

 

PREFERRED EXPERIENCES:

  • At least 3 years’ experience of an accounts payable control function.

 

ADDITIONAL NOTES:

  • Intermediate skills in MS Office (Excel, Word).
  • Experience using SAP is an advantage.
  • Good communications skills, oral and written.
  • High attention to detail and accuracy.

 

WORK RELATIONSHIPS:

Internal:

  • All budget holders
  • Procurement team
  • Supply Chain/Warehouse
  • Internal Auditors

 

External:

  • Suppliers
  • 3rd Party Professional Advisers (Auditors/Legal / Tax advisors etc).

 

Languages:

  • Fluent written & spoken English required.
  • Basic German 

 

#LI-Hybrid

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An Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, pregnancy, sexual orientation, gender identity/gender expression, citizenship status, military or veteran status, genetic information or any other status or condition that is protected by applicable law.

 

Requisition ID: 35787

An Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Date:  Jul 7, 2024

If you need accommodation for any part of the employment process because of a disability, please send an email to careers@dawnfoods.com.

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